Privacy Policy
Vanishing Point Privacy Policy
August 2018
Vanishing Point takes your privacy very seriously. We are committed to being transparent about what personal information we hold and to keeping that in the safest regard.
This privacy Policy explains what data we collect and how we collect it, what data we hold and for how long, and how we process your data. It also explains the rights you have in relation to the data we hold.
If you have any questions related to our privacy policy or personal data, please contact us by emailing hello@vanishing-point.org or by writing to our registered address.
Who We Are
Vanishing Point is a limited company (No. 194127) and a Charity registered in Scotland (No. SC028765). Our registered address is: Vanishing Point, Scotland Street School Museum, 225 Scotland Street, Glasgow, G5 8QB.
What We Collect and How We Collect It
We collect personal data in the follow circumstances:
When you work with us
When you join our mailing list
When you contact us through our website
When you visit our website
When you work with us
We will ask for your name, address, email address, telephone number, bank details, headshots* and biography*. If you are required to work in another country, we may request additional information such as date of birth, passport details, emergency contact details and any dietary requirements and restrictions. This is for the purposes of booking travel & accommodation and organising insurance and visas.
When you join our mailing list
When you sign up to receive our newsletter via our website, we collect personal information that you provide us with via our online form, namely; Your Full Name, Your Email Address, Your Telephone Number (optional) and Your Postcode (optional).
We use a third-party provider, Campaign Monitor, to deliver our electronic newsletter and to store your details. Please see Third Parties for more information.
When you contact us through our website
We ask for your name, email addresses, telephone number and post-code. Please note that both the telephone number and postcode does not need to be completed if not relevant.
When you visit our website
Cookies
This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping baskets, and provide anonymised tracking data to third-party applications. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.
Analytics
When you use this website, the hosting platform Squarespace is used to collect standard internet log information and details of visitor behaviour patterns. We use this to find out things such as the number of visitors to various pages on the site. This information is only processed in a way that does not identify any individual person. We do not make, and do not allow Sqaurespace to make, any attempt to find out the identities of the people visiting this website.
Third Parties
We use a third-party provider, Campaign Monitor, to deliver our electronic newsletter and to store your details. We gather statistics of email opening and clicks using industry standard technologies to help us monitor and improve our communications. For more information about your details being shared with, stored and used via Campaign Monitor, please see Campaign Monitor’s Privacy Policy.
What Data We Hold And For How Long
When Working With Us
Vanishing Point holds and processes personal data in order to fulfill contractual obligations, including making payments. We will hold your personal information for as long as is necessary to fulfill our obligations and we will always make you aware of how long we will keep your data, for example in our Company Handbook.
When you join our mailing list
We retain this information through the ‘Campaign Monitor’ Server. To find out more information about your details being stored via Campaign Monitor, please see Campaign Monitor’s Privacy Policy.
When you contact us
When you get in touch with us through our website the information you enter is emailed to us at hello@vanishing-point.org. Depending on your query, once resolved, your details will be removed from our records.
How We Process and Handle Your Data
All data is stored securely on a locked server, with regulated and limited access all data access is password protected. The data collected is used exclusively by Vanishing Point in accordance with the General Data Protection Regulation (GDPR). Backups of the database are stored on servers within the EU. This includes Dropbox and I-Cloud. We do not rent, sell or otherwise share information about our contacts with any other business, organisation or individual.
We do share anonymised data statistics with other organisations for the purposes of reporting to our main funders, working in partnership with other organisations and for our own evaluation reports.
Your rights and getting access to your information
The General Data Protection Regulation (GDPR) provides the following rights for individuals:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling.
If you would like to exercise one or more of the rights in relation to the data we hold about you please get in touch and we will be happy to help. Our contact details can be found at the end of this policy.
For information on what these rights mean please visit the Information Commissioner’s Office (ICO) website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
You are entitled to contact Vanishing Point to request:
A copy of your personal information
Amendments to be made to your personal information
For your personal information to be deleted for our systems
Changes to this Privacy Notice
We are constantly trying to improve our website and services, so we may need to change this Privacy Policy from time to time. We will alert you to material changes by, for example, placing a notice on our website and/or by sending you an email when we are required to do so by applicable law. You can see when this Privacy Policy was last updated by checking the date at the top of this page. You are responsible for periodically reviewing this Privacy Policy.
Contact Us
If you have any questions or concerns regarding our Privacy Policy, please send a detailed message to hello@vanishing-point.org or call us on 0141 418 6262. Our address is Vanishing Point, Scotland Street School Museum, 225 Scotland Street, Glasgow, G5 8QB.